Join us next year — and every year — for a dynamic mix of in-person presentations and networking opportunities. Share your expertise and be a part of the vibrant scholarly community that comes together to explore the wonders of Egyptian history, heritage, fieldwork and technological advances in the US’ largest Egyptology annual conference!

© ARCE – Photography by: Michaela Joy Photography

For 2026, ARCE is offering only an in-person Annual Meeting in Denver, Colorado.

Dates: April 10-12, 2026

Venue: The Westin Westminster

10600 Westminster Blvd, Westminster

Westminster, CO 80020

Book The Special Group Rate Today

Last day to book the special group rate: Monday, March 16, 2026

Please email AMhelp@arce.org for any questions pertaining to the ARCE Annual Meeting.

Call for 2026 Annual Meeting abstracts opening soon!

 

© ARCE – Photography by: Michaela Joy Photography

ARCE is pleased to announce that the Call for Papers will soon be open for our 2026 in person Annual Meeting.

The 2026 In-person Annual Meeting will take place at The Westin Westminster from approximately 08:30 AM US ET to 5:00 PM US ET Friday and Saturday, and 08:30 AM US ET to 3:00pm US ET on Sunday.

Call for papers: 12th of September 2025 until 12th of December, 2025.

The ARCE Virtual Annual Meeting will NOT take place this year.

If your paper is accepted for the in-person program, it may be scheduled at any time during these dates. Changes to the schedule are possible depending on the final number of accepted submissions.

General Guidelines

ARCE members who wish to present at the 2026 Annual Meeting should submit abstracts to the review committee on the All-Academic platform no later than December 12, 2025.

• Please carefully review the submission guidelines located below.

• For the paper template, please find it here.

• ARCE encourages panel submissions. Please review the panel submission guidelines here.

Abstracts should provide a brief overview of the topic, clearly state the research goals and note the impact of the work in the relevant area of study. (Results should be relayed during the presentation itself, as appropriate, not necessarily in the abstract.) In order to preserve the blind review component, text of abstracts should not include personally identifiable information. A double-blind vetting process will be employed. Neither reviewers nor submitters will be informed of one another’s identities.

The review committee is comprised of scholars in both ancient and modern Egyptian studies who will review submissions in various categories.

  • Submission themes ↓

    ■ Ancient Egypt and Nubia
    o Archaeology: includes archaeological sciences, bioarchaeology and field reports
    o Language and literature: includes philology and text studies
    o Art and artifacts: includes art, art history, museum collections and objects
    o History
    o Religion

    ■ Conservation and Site Management: includes project reports, techniques, and training

    ■ Historic and Modern Studies

    ■ Coptic Studies

    ■ Medieval to Ottoman Egypt

    ■ Modern Egyptian Culture and Society

    ■ History of Egyptology

    ■ Technological Advents/Advances

  • Submission Guidelines ↓

    • All submitters must be members of ARCE in good standing. Membership status can be confirmed by contacting ARCE at membership@arce.org.
    • Abstracts must not exceed 250 words.
    • Submitters will be notified via email regarding the acceptance, waitlist, or rejection of their abstract by early February 2026.
    • All presenters must provide their own funding to attend the Annual Meeting. Please check ARCE’s website for information on funding opportunities for students.
    • All presenters must register for the Annual Meeting by February 13, 2026. Failure to register by February 13 will result in removal of their paper/poster from the program.
    • Egyptian speakers whose abstracts get accepted should contact Mrs. Mary Sadek
    (msadek@arce.org) as soon as they get the acceptance notifications and not later
    than February 13th, so she can help in providing a supporting letter to the US
    Embassy.

    • Presenters and co-presenters must be defined during initial submission in All Academic and may not be added after the abstract due date.
    • No individual may submit more than one abstract nor appear as part of the academic program more than once. For example, if co-authoring a paper, you may not submit a separate, individual paper or poster, or be included in a panel. If you are submitting an abstract as part of a panel, you may not submit an additional,
    individual paper or poster. Note, the position of session chair does not count towards ARCE’s rule that scholars participate in the academic program only once.
    • As of December 12th, 2025, neither abstracts nor titles will be adjustable. However, submitters will retain access to edit contact information via the All-Academic website.
    • Please ensure that you complete the entire submission process in the All-Academic
    system.Some submitters miss the final step, which requires clicking the “Submit This Proposal” button. Make sure you receive the automatic confirmation email from the system immediately after submission. This email serves as proof that your abstract was successfully submitted.

  • Presentation Guidelines ↓

    • Submission of an abstract is a commitment by the submitter(s) to present the paper or poster in person.
    • Papers may not be presented by anyone other than the named author(s).
    • Presentations will run about 20 minutes, with an additional five minutes for questions.

    • Posters accepted as part of the in-person program must remain on display from Friday, April 10, at 8:00 a.m. until Sunday, April 12, at 1:00 p.m. Poster size should be a maximum of 36 x 48 inches in dimensions.
    • Requests for presenting on a specific day will only be accommodated for outstanding reasons and should be included in your submission.

  • Best Student Paper/Poster Competition ↓

    • Students wishing to be considered for Best Student Paper/ Poster competition should submit their proposal through the All Academic platform, as well as send any additional documents by (January 9, 2026) by sending directly to BSP@arce.org. •Students wishing to be considered for the competition should carefully review the updated guidelines and templates located here.
    • An advisor sign-off letter is required only for undergraduate students interested in
    submitting a proposal for the general paper or poster presentations or competitions.
    • All submissions must be in English.
    • All student paper and poster presentations will be vetted along with all other member submissions. Only after peer review is completed will accepted student presentations be considered for inclusion in the paper and poster contests.

The ARCE Student Access Grant (SAG) aims to provide financial support for students to attend the ARCE Annual Meeting (AM). The grant covers registration, up to four (4) nights of hotel accommodation, and up to $500 for travel expenses.

Application Deadline: December 13, 2025 11:59 PM EST

Eligibility

The Student Access Grant may be awarded to undergraduate and graduate students, and those who have graduated within the past year (12 months) of the Annual Meeting start date for whom attendance would not be possible without financial support.

Applicants must meet the following criteria:

· First time ARCE in-person Annual Meeting attendees and first-time presenters.

· Those early in their student career or at a major transitional moment, such as applying for graduate school or Egyptology-related jobs.

· Egyptology-driven educational or career goals.

· Preference will be given to applicants who have not been awarded the grant in previous years.

· ARCE will prioritize applicants who can demonstrate secured or credible sources of funding to cover the remaining costs associated with attending the Annual Meeting. This ensures that recipients of ARCE support are realistically able to participate and benefit fully from the event.

· For international applicants, priority will also be given to those who already hold a valid U.S. visa at the time of application. This requirement helps minimize the risk of awarded funds going unused due to travel restrictions or delays in visa processing.

Application Requirements

· Fill out the application form below.

Application form here

· A letter of recommendation, ideally on letter head that is signed, should be submitted on the student’s behalf by a member of their current, or most recent, academic institution by the application deadline. The letter shall confirm the student’s full-time, current status, or recent full-time student status within the past 12 months. Letter should further speak to the student’s work or interest in Egyptology and the impact of their attendance at the AM to their educational and career goals, as they relate to Egypt. Letters should ideally be titled “Student Last Name_Rec_SAG20##”. It should be submitted either through the application portal or via email to arcefellows@arce.org by December 13th, 2025.

Post-Meeting Requirement

Within 10 days after attending the Annual Meeting, awardees must submit a brief report describing how you benefited from your attendance. Awardees may be asked to comment about their experience for ARCE’s use on social media platforms. Please send it to arcefellows@arce.org

The Meeting Schedule will come out after abstract acceptances in 2026. 

Cancellation Policy

We understand that plans can change. If you need to cancel, we offer a full refund, minus a $75 administrative fee, until mid-March 2026. Please note that cancellations must be made in accordance with our policy to receive the refund. Please send an email to Ms. India Peters (ipeters@arce.org) with your reason for cancellation. You can also reach us via AMhelp@arce.org. All refunds will be processed after the meeting

Code of Conduct

Our in-person meeting spans three days, featuring four concurrent sessions held across multiple conference rooms.

The American Research Center in Egypt (ARCE) prioritizes sustainable resource consumption and incorporates environmental considerations into our meetings and conferences. As we commit to reducing our environmental impact, please note that most of our previously printed materials are now available digitally.

You may view the abstract booklet as well as the meeting and session schedules through ARCE.ORG.

All available abstract booklets beginning in 2009 are available for download below:

2025: San Francisco, California (Digital Version)

2025: San Francisco, California (Printable Version)

2024: Pittsburgh, Pennsylvania

2023: Minneapolis, Minnesota

2022: Irvine, California

2021: Virtual Annual Meeting

2020: Virtual Annual Meeting

2020: Toronto, Canada (canceled due to Covid-19 restrictions) 

2019: Alexandria, Virginia

2018: Tucson, Arizona

2017: Kansas City, Missouri

2016: Atlanta, Georgia (forthcoming) 

2015: Houston, Texas

2014: Portland, Oregon

2013: Cincinnati, Ohio

2012: Providence, Rhode Island

2011: Chicago, Illinois

2010: Oakland, California

2009: Dallas, Texas

© ARCE – Photography by: Michaela Joy Photography

We invite you to consider becoming a Sponsor/Exhibitor for the 2026 American Research Center in Egypt’s Annual Meeting in Denver. This is a unique opportunity to contribute to the advancement of research and scholarship in Egypt while also gaining visibility among a distinguished community of scholars, researchers, and professionals.

We welcome Sponsorships or Exhibits at all levels, from both individuals as well as organizations looking to make a difference — to those wishing to enhance their brand’s presence in a meaningful way.

Your support and participation will help sustain ARCE’s important work in preserving Egypt’s cultural heritage, promoting academic exchange, and fostering international collaboration.

We look forward to partnering with you! You may make your payment below and we will get back to you with more information. Should you have questions, please reach us via AMhelp@arce.org.

  • Platinum ↓

    $2,250

    All Benefits of Gold, plus:

    •  Up to six tables in the Exhibitor Hall
    • Four registrations to the Annual Meeting ($1400 value)
    • Four invitations to the President’s Reception ($400 value)
    • Priority logo placement in meeting materials
    • Priority table placement in the Exhibitor Hall
    • Full-page ad in ARCE’s Scribe magazine (1,200+ circulation) ($750 value)
    • Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing
      promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Gold ↓

    $1,750

    All Benefits of Silver, plus:

    • Up to three tables in the Exhibitor Hall
    • Three registrations to the Annual Meeting ($1,050 value)
    • Three invitations to the President’s Reception ($300 value)
    • Half-page ad in ARCE’s Scribe magazine (1,200+ circulation; $500 value)
    •  Exhibitor Email Blast to ARCE mail list (digital code, coupon, or marketing promotion (10k subscribers, non-exclusive)
    • Logo recognition in conference slide loop throughout the meeting

  • Silver ↓

    $1,250

    All benefits of Bronze, plus:

    • Up to three tables in the Exhibitor Hall
    • Two registrations to the Annual Meeting ($700 value)
    • Logo recognition in conference slide loop throughout the meeting
    • Quarter-page ad in ARCE’s Scribe magazine (1,200+ circulation; $250 value)

  • Bronze ↓

    $500

    • Up to two tables in the Exhibitor Hall
    • One registration to the Annual Meeting ($350 value)
    • Name recognition in ARCE’s Scribe magazine (1,200+ circulation) ($250 value)
    • Name recognition in the Virtual Abstract Booklet

The American Research Center in Egypt reserves the right to use any photograph/video taken at any event sponsored by ARCE, without the expressed written permission of those included within the photograph/video. ARCE may use the photograph/video online or in print media produced, used, or contracted by ARCE including but not limited to brochures, invitations, books, newspapers, magazines, television, websites, etc.

To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

A person attending an ARCE event who does not wish to have their image recorded for distribution should make their wishes known to the photographer and the event organizers or contact ARCE at info@arce.org in writing, and include the photograph. ARCE will use the photo for identification purposes and will hold it in confidence.

By participating in an ARCE event or by failing to notify ARCE in writing of your desire not to have your photograph used by ARCE, you are agreeing to release, defend, hold harmless, and indemnify ARCE from any and all claims involving the use of your picture or likeness.

Any person or organization not affiliated with ARCE may not use, copy, alter, or modify ARCE photographs, graphics, videography, or other similar reproductions and recordings without the advance written permission of an authorized representative from ARCE.

ARCE’s media/photo release form

Thank you for your understanding and cooperation!

 

Coming soon!